Legal Definitions - document

In legal contexts, the term document can function as both a noun and a verb.

• As a noun, a document refers to any tangible or electronic record that contains information. While historically this primarily meant a piece of paper with writing, its meaning has expanded significantly to include information stored in various modern formats, such as digital files, audio recordings, video footage, or even physical objects that convey specific data. The key characteristic is that it serves as a formal record or evidence of something.
• As a verb, to document means to create, record, or compile information into a formal record. This act ensures that events, facts, or agreements are preserved and can be referred to later, often for legal, official, or evidentiary purposes.

Here are some examples to illustrate the use of "document":

• Imagine a real estate transaction where a buyer and seller sign a purchase agreement. This agreement, whether printed on paper or executed electronically with digital signatures, is a critical legal document. It formally outlines the terms, conditions, and obligations of both parties. The process by which the real estate agents ensure all necessary disclosures and agreements are properly signed and filed is how they document the sale.

• During a workplace safety investigation, an inspector might review security camera footage showing an incident on the factory floor. This video recording is considered a document, even though it is not text-based. It provides visual evidence of the events that transpired. The act of the inspector officially logging this footage into the investigation file and creating a written summary of its contents is how they document the evidence.

• When a software developer creates a new program, they also write extensive user manuals, technical specifications, and code comments. These various files, including the code itself, collectively serve as the project's documents, explaining its functionality, design, and operation. The ongoing effort by the development team to keep these materials updated and accurate as the software evolves is how they document the project's progress and features.