Legal Definitions - due posting

Due posting refers to the act of properly and officially recording, sending, or displaying information in a way that meets established legal or procedural requirements. It ensures that a communication, record, or notice is validly made and accessible to its intended audience or recipient, thereby fulfilling an obligation or making a fact legally recognized.

• Example 1: Sending Official Notices

  Imagine a homeowner's association (HOA) that needs to inform residents about an upcoming change to the community's bylaws. The HOA's governing documents specify that all such notices must be sent via certified mail to each homeowner's address of record at least 45 days before the proposed change takes effect.

  How it illustrates "due posting": If the HOA meticulously follows these rules—mailing the notices to the correct addresses, using the specified certified mail method, and ensuring they are sent within the required timeframe—they have achieved "due posting." This means the homeowners have been properly notified according to the association's established procedures, and the notice is legally considered to have been given.

• Example 2: Recording Financial Transactions

  Consider a small business that sells products online. When a customer makes a purchase, the business's accounting department must record this sale in its financial ledger.

  How it illustrates "due posting": For the transaction to be "due posted," the bookkeeper must accurately enter the sale's details—such as the date, the amount received, the product sold, and the customer's payment method—into the correct accounts within the company's accounting system, following generally accepted accounting principles. This proper and timely entry ensures the company's financial records are accurate and legally compliant.

• Example 3: Publicizing Government Information

  A local city council is planning a public hearing to discuss a new zoning ordinance that could affect several neighborhoods. State law requires that public notice of such hearings be posted in at least three prominent public locations within the city, published in the official city newspaper, and made available on the city's website at least two weeks prior to the hearing date.

  How it illustrates "due posting": When the city council ensures that the hearing announcement is displayed on the designated bulletin boards at city hall, the public library, and a community center, published in the local newspaper, and uploaded to the city's website, all within the specified timeframe, they have performed "due posting." This action fulfills their legal obligation to inform the public about the hearing in the prescribed manner, making the information officially accessible to all interested parties.