Legal Definitions - on the record

On the record refers to information, statements, or testimony that is officially documented, publicly disclosed, and can be used as evidence or attributed to the speaker. It signifies that the information is not confidential and is intended for public knowledge or official use.

Here are some examples illustrating this term:

• Example 1: Courtroom Testimony

  During a criminal trial, a detective testifies about the evidence collected at a crime scene. Every word the detective speaks is transcribed by a court reporter and often audio-recorded.

  How this illustrates "on the record": The detective's testimony is "on the record" because it is officially documented as part of the court proceedings. This means it becomes part of the public record, can be referenced later by attorneys, the judge, or the jury, and serves as official evidence in the case.

• Example 2: Public Statement by an Official

  A spokesperson for a government agency holds a press conference to announce new environmental regulations. During the conference, the spokesperson makes several definitive statements about the regulations' impact and implementation timeline.

  How this illustrates "on the record": The spokesperson's statements are "on the record" because they are intended for public dissemination and attribution. Journalists present can quote these statements directly, attributing them to the spokesperson and the agency, knowing that the information is official and the agency stands behind it.

• Example 3: Corporate Board Meeting Minutes

  At a quarterly board meeting for a publicly traded company, the CEO presents a detailed report on the company's financial performance and future strategy. The corporate secretary meticulously records the key discussions, decisions, and any dissenting opinions in the official meeting minutes.

  How this illustrates "on the record": The CEO's report and the board's discussions, as captured in the minutes, are "on the record" for the company. These minutes serve as an official, permanent record of the board's actions and statements, which can be reviewed by shareholders, regulators, or future board members, ensuring transparency and accountability.