Legal Definitions - stated meeting

A stated meeting refers to a formal gathering that occurs at a predetermined time and frequency, as established by an organization's bylaws, constitution, or other governing rules. These meetings are scheduled in advance, often on a recurring basis (e.g., weekly, monthly, quarterly, annually), and are typically held without the need for a special call or additional notice beyond what is specified in the organization's foundational documents. The purpose of a stated meeting is to conduct routine business, make decisions, and address ongoing matters according to a regular agenda.

Here are some examples to illustrate this concept:

• Corporate Board Meeting: The Board of Directors for Global Innovations Inc. has a provision in its corporate bylaws stating that they will hold a meeting on the third Tuesday of every quarter at 10:00 AM to review financial performance, strategic initiatives, and operational reports.

  This is a stated meeting because its schedule (the third Tuesday of every quarter) is fixed and pre-established by the company's bylaws. All directors know when to expect these meetings, and they occur regularly without needing a new announcement each time, allowing for consistent oversight and decision-making.

• City Council Session: The City Council of Harmonyville holds its public sessions every first and third Monday of the month at 7:00 PM in the City Hall chambers, as outlined in the city charter. During these sessions, they vote on ordinances, discuss community issues, and hear public comments.

  This exemplifies a stated meeting because the dates and times are set by the city's governing document (the city charter) and occur with predictable regularity. Residents and council members alike are aware of this recurring schedule, facilitating consistent governance and public participation.

• Homeowners' Association (HOA) Annual General Meeting: The bylaws of the Maplewood Estates Homeowners' Association mandate an Annual General Meeting to be held on the second Saturday of October each year. This meeting is for electing board members, approving the annual budget, and discussing community-wide issues.

  This is a stated meeting because its occurrence is fixed annually on a specific date by the HOA's bylaws. Members can anticipate this regular gathering, which is essential for the association's governance and for members to exercise their voting rights and address community concerns.