Legal Definitions - verbal note

A verbal note is a specific type of informal, unsigned communication used in the world of diplomacy. Despite its name, it is a written document, not spoken. It serves as a gentle reminder or follow-up from one diplomatic mission or government official to another, typically concerning an ongoing matter, a request awaiting a response, or a question that needs to be addressed.

Because it is unsigned by a high-ranking official, a verbal note carries less formal weight than a signed diplomatic note. It's a way to prompt action or seek information without escalating the matter to a more formal level or implying dissatisfaction.

• Example 1: Following Up on a Visa Request

  Imagine the embassy of Country A submitted a formal request to the Ministry of Foreign Affairs of Country B several weeks ago, asking for expedited visas for a delegation visiting for an important trade conference. The conference deadline is approaching, and they haven't received a response. The embassy of Country A might then send a verbal note to Country B's Ministry of Foreign Affairs. This note would informally remind the Ministry about the pending visa request, reiterate the urgency, and politely inquire about the application's status. It's a soft nudge to get an update without making a formal complaint.

• Example 2: Reminder for Promised Information

  During a bilateral meeting, officials from Country X and Country Y discussed a potential joint research project. Country X agreed to send a detailed proposal outlining their contributions for Country Y's review. A few weeks have passed, and Country Y has not yet received the proposal. Country Y's diplomatic mission could send a verbal note to Country X's mission. This note would serve as a polite, informal reminder that they are still awaiting the promised proposal for the joint research project discussed in their recent meeting, prompting Country X to send it without issuing a formal demand.

• Example 3: Seeking Clarification on a New Policy

  The government of Country P recently announced a new environmental regulation that affects international shipping. The embassy of Country Q has a few specific questions about how this new regulation applies to ships registered in Country Q, particularly regarding certain types of cargo. The embassy of Country Q could send a verbal note to Country P's Ministry of Foreign Affairs. This note would informally list the specific questions seeking clarification on the new regulation, aiming to get an official interpretation without making a formal inquiry that might imply criticism or a challenge to the policy itself.