Legal Definitions - call of a meeting

The term call of a meeting refers to the formal act of scheduling, announcing, or convening a meeting. It signifies the official notice or directive that a meeting will take place, often including essential details such as the date, time, location, and proposed agenda.

Here are some examples to illustrate this concept:

• Imagine a scenario where the board of directors for a non-profit organization needs to discuss a new fundraising strategy. The chairperson instructs the secretary to send out a formal email to all board members, clearly stating that a special meeting will be held next Tuesday at 3 PM in the main conference room to deliberate on the strategy. This official communication, detailing the purpose and logistics, represents the call of the meeting.

• Consider a situation within a large university where the faculty senate needs to vote on a significant change to the curriculum. The senate president issues a memorandum to all faculty members, announcing the date, time, and location of the upcoming senate meeting, along with a detailed list of the items to be discussed, including the curriculum change proposal. This memorandum serves as the official call of the meeting for the faculty senate.

• Suppose a local community group wants to organize a neighborhood clean-up event. The group leader posts flyers around the neighborhood and sends out an email to all registered members, informing them of a planning meeting scheduled for Saturday morning at the community center. The flyers and emails, which formally announce the meeting and its purpose, constitute the call of the meeting.