Legal Definitions - called meeting

A called meeting, also known as a special meeting, is a gathering convened outside of a regular, pre-established schedule to address urgent or specific matters. Unlike routine meetings that occur at fixed intervals (e.g., weekly, monthly), a called meeting is initiated by a specific request or authority when an unforeseen issue arises or a decision is needed before the next scheduled meeting. Proper notice, often detailing the meeting's purpose, is typically required to ensure participants are informed.

• Example 1: Corporate Board Decision

  The board of directors for "Global Innovations Inc." typically meets quarterly to review financial performance and strategic initiatives. However, a major competitor unexpectedly launches a hostile takeover bid that requires an immediate response within 72 hours. The company's bylaws allow for a special meeting to be convened under such circumstances.

  This illustrates a called meeting because the board convenes specifically to address the urgent takeover bid, an issue that could not wait for the next regularly scheduled quarterly meeting. The CEO or Chairman would issue a formal notice to all directors, detailing the purpose of this unscheduled gathering.

• Example 2: Homeowners Association Emergency

  The "Lakeside Community Association" holds monthly meetings to discuss neighborhood matters. After an unusually severe storm, a significant portion of the community's shared clubhouse roof is damaged, posing a safety hazard and threatening further structural issues if not repaired immediately. The cost of repairs exceeds the board's emergency spending limit.

  This is a called meeting because the HOA board must convene an unscheduled session to approve emergency funding and authorize contractors for the urgent roof repair. This critical issue cannot wait until the next routine monthly meeting without risking further damage or safety concerns for residents.

• Example 3: City Council Response to Crisis

  The "City of Harmony" council meets bi-weekly to manage municipal affairs. Suddenly, a major local employer announces its immediate closure, impacting hundreds of jobs and threatening a significant economic downturn for the city. The council needs to act quickly to develop a response plan.

  This scenario necessitates a called meeting because the Mayor or a group of council members would request an immediate, unscheduled session to discuss emergency economic relief measures, job placement programs, and strategies to attract new businesses. This meeting is specifically called to address the sudden and significant economic crisis, rather than waiting for the next scheduled council session.