Legal Definitions - state the question

To state the question refers to the formal action taken by a presiding officer (often called "the chair") in a meeting or deliberative body. It means the chair formally presents a proposed motion, resolution, or item of business to the group, making it clear what specific matter is now open for discussion, debate, and ultimately, a vote. This crucial step ensures that all participants understand precisely what is being considered and are ready to proceed with the formal process of deliberation.

• Example 1: Corporate Board Meeting

  During a quarterly meeting of a company's board of directors, a director proposes, "I move that we approve the budget for the new marketing campaign, totaling $2 million." Another director seconds the motion. The Board Chair then formally says, "It has been moved and seconded that the board approve the budget for the new marketing campaign, totaling $2 million. Is there any further discussion on this motion?"

  Explanation: By "stating the question," the Board Chair formally presents the specific motion to the entire board, making it the official item now before them for debate and a subsequent vote. This clarifies the exact proposal under consideration.

• Example 2: Community Council Meeting

  At a local community council meeting, a resident suggests, "I move that the council allocate funds to install new streetlights on Elm Street." After the motion is seconded, the Council President announces, "The motion before us is to allocate funds for the installation of new streetlights on Elm Street. We will now open the floor for discussion on this proposal."

  Explanation: The President's announcement "states the question" by clearly articulating the precise proposal that the council members will now discuss and eventually vote on. This ensures everyone understands the specific matter at hand before proceeding.

• Example 3: Legislative Committee Hearing

  In a legislative committee hearing, after a proposed amendment to a bill has been introduced and seconded, the Committee Chair declares, "The question is on the adoption of Amendment A to House Bill 123, which proposes to modify the effective date to January 1st of next year. Are there any questions or further debate on this amendment?"

  Explanation: The Chair's declaration formally introduces the specific amendment as the item for the committee's consideration. This act of "stating the question" signals that the amendment is now officially on the floor, ready for formal debate, and eventually, a vote by the committee members.